BCSC :: BCSC Conference & Exhibition 2012

	BCSC CONFERENCE & EXHIBITION ACC, LIVERPOOL 10-12 SEPTEMBER 2012

Exhibitor Booking Form


	Retailer / Local Authority Exhibitors


	Exhibiting Organisation

Exhibiting Organisation:

Please enter the full name of the organisation who will be exhibiting in the format you would like to see it appear in all of our event marketing.


	Stand Requirements

Referring to the floorplan, please indicate your preferred stand number
- stand sizes are fixed and cannot be altered. The floorplan is subject to change.


	1st choice	Stand no.
	2nd choice	Stand no.
	3rd choice	Stand no.

Please note: you will be contacted with reference to your final stand position.
BCSC reserves the right to have final allocation.
If after final allocation a change needs to be made we will contact you.

Option 1 - space only unit(s) (floor area only, no carpeting or electrics)
We would like to book (please indicate area):


	m²	at £3,200 + VAT per 9m²	£


Option 2 - shell scheme unit(s) (includes carpet, 2 spotlights, 1 x 500w (2amp) socket, name board on each open side and white foamex panels 2.4m high) We would like to book (please indicate area):

	m²	at £3,200 + VAT per 9m²	£

	Order Total		£
	VAT		£

	Total cost		£


	Passes

There are 3 complimentary delegate passes included in the first 9 m² of exhibition space purchased and then 1 further complimentary delegate pass included for each additional 9 m² purchased.


	Exhibitor Manual

BCSC will provide an exhibitor manual on the conference website, which you will be able to download. Access to the exhibitors manual will be password protected and this password will be sent to you upon confirmation of your stand location. The manual can therefore be easily made available for any contractors involved with the production of your stand. It is the exhibitor’s responsibility to ensure that the information contained in the manual is communicated to all of their contractors if applicable.

Stand Organisation Contact Details
The contact details below are relevant to the person who is responsible for managing the organisation of your stand and will need to receive the exhibitors manual:



*The fields marked with an asterisk () are required.**

Forename: *
Surname: *
Organisation: *
Job Title: *
Address: *


Town: *
Country:
Postcode: *
Tel: *
Mobile:
Email: *
Confirmation of this booking will be sent via email. Please ensure the email address is correct.


	Payment Details (see notes)


	BACS (see notes)
	Cheque to follow
	Request Invoice


	Note, your organisation may require a purchase order number to process payment.
	Please either enter your purchase order number here:
	or confirm that your organisation does not use purchase orders by ticking this box

If invoicing details are different from those above, please state below:

Organisation (Full name):
Accounts contact name:
Address:


Town:
Postcode:
Tel:
Email:


	Details For Publication

The contact details below will be used for publication on our website and in the printed Show Guide alongside your organisation profile:



Contact name: *
Job Title: *
Organisation (Full name): *
Tel: *
Company email: *
Company website: *


	Additional Information

Sponsorship opportunities

Please tick the box if you would like to be contacted with reference to sponsorship opportunities

Advertising opportunity

Please tick the box if you would like to be contacted with reference to advertising in the Show Guide

Please give a brief description of the nature of your business
(for administrative use only):

Where did you hear about BCSC Exhibition 2012?

Booked in response to a phone call received from a BCSC team member
Word of mouth	BCSC mailing
Previous Exhibitor	Previous Delegate
Publication (please specify):
Website (please specify):
Other (please specify):


	Company Logo and Profile

Logos for use in print
Please send a four-colour version of your organisation’s logo, to joanna.puckett@bcsc.org.uk or on disc/CD-Rom in an EPS Vector or a high resolution JPEG (minimum 300 dpi). Please also send pantone references and corporate identity guidelines, if applicable.

Logos for use on website
Please send a four-colour version of your organisation’s logo, to joanna.puckett@bcsc.org.uk This file can be in either a gif or jpg format. The size of the logos must be no larger than 146 pixels wide and 100 pixels high.

Organisation profile
We will also need a short profile of your organisation (150 words maximum). Please ensure this is sent as soon as possible to joanna.puckett@bcsc.org.uk.

Booking Conditions and Notes:
1.	Upon confirmation of your stand location, a VAT invoice will be issued by BCSC. VAT is charged at the current rate and under UK excise regulations must be paid by all organisations taking space at a UK event. VAT Reg. No. 438116556.
2.	Full payment must be received within 30 days of receiving your invoice. Credit card payments are accepted.
3.	If full fee payment has not been received by close of business on the day preceding the opening date then admittance will not be permitted.
4.	Cheques and bank drafts, drawn in pounds sterling on a UK bank, should be made payable to BCSC; bank transfers should be made payable as follows: BCSC; Natwest; Account 67410006; Sort Code 60-17-21; you must send a remittance advice quoting your organisation name and invoice number.
5.	In the event of cancellation of your booking, notification must be given in writing to BCSC. As this incurs costs, we reserve the right to apply cancellation charges as shown below: - More than 90 days prior to start of the event – nil - Between 89 and 30 days prior to start of the event – 50% of total fee - Within 29 days of start of the event – 100% of total fee
6.	BCSC cannot take responsibility for any loss, theft or damage to exhibitors’ property. Each exhibitor must take out sufficient insurance cover.
7.	This booking is accepted for one exhibiting company only. If you are planning to share your stand with another organisation, you must contact joanna.puckett@bcsc.org.uk as extra fees will apply.
8.	British Council Of Shopping Centres is a company limited by guarantee. Registered in England, Number 1755476. Registered Office: 1 Queen Anne's Gate, Westminster, London, SW1H 9BT
9.	Please note that on-site swapping of names on passes for a £50 administration fee is no longer available.

I have read and accept the booking conditions stated above

Data Protection

BCSC will hold your details on its computer database and use these details both in connection with this event and to advise you, in the future, of BCSC activities that may be of interest to you. If you are not a member of BCSC and do not wish to receive such information, please tick this box.
From time to time, third parties act on our behalf or with our consent and BCSC will share your details with that third party for a specific purpose. If you do not wish us to share your information with such third parties, please tick this box.
Please be assured that BCSC respects your privacy as a member or delegate and will not release your details to any third party in any other circumstances.